Talk to our clients … they are our best advocates. They will tell you, in detail, about our:

Creative Thinking:

… a bold concept is the glue which holds an event together.

Strategic Thinking:

… built on tangible goals + what we do Before, At and After the event.

Content Creation:

… built on our EventMap process + dialogue with your in-house team.

Venue & Location Finding:

Collaborative, ‘Live’ scored database + 35 years experience / reputation

Speaker/ Facilitator Coaching:

… to achieve the right tone & pitch of scripts & delivery.

Production: Set design & build + technical support.

On Brand. On Stage. On Budget

Clear process & meticulous documentation:

… for complete visibility / transparency

Logistics:

… enthusiasm, detail & persistence: supported by flawless execution

Delegate Handling + The ‘People Factor’:

… reaching out to what people Think, Feel & Do.

Video Production:

… at an event, online, on a stand, induction, training toolkits & more.

We have no time for: “If it ain’t broke, don’t fix it!”

• This is the slogan of the complacent / arrogant / scared
• It’s just an excuse for inaction
• It’s a mindset that assumes / hopes that today’s realities will continue in a tidy, linear and predictable fashion.
• It’s fantasy … in this sort of culture you won’t find people who proactively take steps to address challenges, as they emerge.

Our offer is NOT a ‘box of solutions’ that are looking for a challenge!

• We are not selling something which ‘might fit you’ / ‘off the peg’
• We offer original ideas … built on ‘the right stuff’ + experience.
• Let’s take a detail look at what you do Before / At / After the event!
• Let’s shine a light into dark corners. Let’s ask awkward questions.
• Let’s challenge convention. Let’s creatively break some rules!

 “What you see is what you get!”

• The people at the ‘pitch’ are the people who will work with you on the project.
• Relationships built at the creative development phase, smooth the production process
• Timely communication of logistics, ensures that everyone is informed, at every stage
• Production Schedules are met by good communication & respect for deadlines

e-mail us on: events@xprez.co.uk

• Communication & Event Mapping
• Communication Strategy
• Venue & Location Finding (scored database)
• Conference / Roadshow Logistics & Detail Planning
• Delegate Management
• Travel Management
• Event Staging & Full Production
• Exhibition Planning & Production
• Bespoke Set Building (including reveals / hydraulics)
• Content Production
• Scriptwriting
• Film & Video
• Design & Print
• Speaker Support
• Presentation Training
• Event / Party / Gala Dinner Theming
• Guest Speakers, Facilitators, Contributors, Entertainers
• Team Building: from ‘Fun’ to ‘Leadership Development

e-mail us on: Organiser@Xprez.co.uk

The invitation, the venue, the staging & dressing, the lighting, the prizes, the menu and the presenters are just some of the ingredients that help to turn these events into an outstanding success.

Talk to us about your ideas and we will build on them. Our directors have a wealth of experience in making Awards Events & Themed Dinners truly memorable.

Showcasing WHY someone is being recognised is all part of how you inspire people & performance … yet this is often reduced to a list of nominations and the name of a winner!
Let’s talk about HOW you shine a light on ‘today’s heroes’ (who best personify the culture & values embedded within your organisation) … and HOW this can become a catalyst for the next generation.

We can offer full event management … or any part thereof:

• Full Invitation Process & Design
• Registration & Guest Management
• Venue Finding & Management (also Structures & VIP / private locations)
• Site Design & Layout
• Bespoke Theming & Room Dressing (ask about our theming lists)
• Catering (we work very closely with chefs to create / develop the menu)
• Event Staff / Security / Host / Hostesses / Valet Parking
• On-site Management Logistics
• Video / Film and all content creation
• Entertainment Procurement (often direct, so no agent fees)
• Motivational, Celebrity & Guest Speakers (often direct, so no agent fees)
• Health & Safety, Risk Assessment

9 TOP TIPS

Budget Transparency: Without this, we will be continually revising the feasibility of what you can and cannot afford … in terms of staging ideas and production values.

Audience Demographics: We like to innovate, but ideas and concepts need to be relevant to an audience demographic. Use our unique event-mapping process, which takes out a lot of the guesswork!

Changes & Updates: The key to this is open, regularly updated, communication … this way we can factor in any changes that need to be made … particularly if numbers rise, as this can have a major impact on floorplan and technical staging.

Timeplan: A good, agreed, production timeplan ensures that scripts / content and technical needs all come together with no dramas. Make a plan and encourage everyone to stick to it!

Walk-Up / Stings: These can be ‘busked’ or ‘planned’ … we have the music library and the experience to make it happen on the night … but if you want something more bespoke / tailored then this should be part of the planning process.

Comfort Monitors, Autocue & Coaching: If you have screens projecting content, then you will need comfort monitor/s to enable you to see what is on the screen, without having to turn around. You also may wish to consider the use of Autocue and/or some proper scheduled rehearsal time, with a coach / mentor.

Presenter / Entertainer ‘Riders’: If you have contracted a professional presenter or entertainers, then there are likely to be ‘contract riders’ … which state their ‘expectations’. (These can sometimes be somewhat onerous) It’s important to share this with the production team, as early as possible, to avoid any pre-event ‘upsets’!

Show Caller: On more complex Awards Events this is a ‘given’ (particularly when there are a lot of Video Cues and ‘Live’ elements). Discuss this, early in the production process with your production / account manager.

Sound Checks, Rehearsals & Crew: Just remember that time for sound-checks & rehearsals needs to be factored in. That may affect when the initial crew ‘get-in’ takes place … which may mean that you need to book the venue for the evening or the day before! Also look carefully at the working hours of the crew (especially if the same crew are rigging AND running the show) Tired crew are not safe. You may need to double crew … and it shouldn’t cost more, as they are likely to charge you for each 12-hour shift, anyway. Discuss this, in detail, at the planning stage!

e-mail us on: Events@Xprez.co.uk

Corporate Event / Entertainment companies often say: “we are different, use us”… but it’s not just a case of being different, it’s about offering a personal, relevant service that is backed by experience and trust, plus an energy & enthusiasm which really exceeds your expectations.

Let’s talk about HOW we can help you to inspire people & performance with a memorable and enjoyable ‘significant moment’.

WE want to feel proud of the event we design specifically for you … and our thinking goes way beyond fairground rides, bouncy castles, medieval and wild west themes, axe throwing and candy floss! It goes well beyond the ‘off-the-peg’ experiences that anyone can buy from Amazon AND if ‘Braggability’ & ‘Selfie Sticks’ is part of the mix, then we can certainly oblige. Just ask!

We want you to feel good about choosing us. That’s how we gain satisfaction from what we do.

Staging Whacky or Traditional Incentives / Celebrations / FunDays (designed to offer employees and their families a relaxing day, packed with fun and enjoyment) is part of what we do.

Just imagine a multi-zone Christmas party for 7,000 in a Big Top … or an opportunity to take over a stately home, complete with minstrels in the gallery for 50 … or a Fort in the Solent for 20, complete with Alien servants and you are starting to scratch the surface of what we get up to.

Challenge us … we have expertise in every sphere of corporate entertainment to ensure that
all your corporate parties / events run smoothly and on budget, from the outset.

• Corporate Birthday Parties with Full Event Management & Bespoke Catering
• VIP Corporate Celebrations & Hospitality
• Corporate Party Theming & Dressing (ask for our theme-lists)
• Event Production & Logistics
• Concept Development & Delivery
• Exclusive Private Venues (not normally on-the-market)
• Guest Management: Proper ‘Spoiling’ & ‘Bragability’ is part of the mix.
• Corporate Party Entertainment
• eXtraordinary Activity Zones

e-mail us on: Celebrate@Xprez.co.uk

A travelling series of events is often the right solution and it’s something that we have been doing for 35+ years (nationally and globally)

Our ‘live’ FactFind venue & location database offers you a linked network of roadshow venues (and not just the obvious ones!) to help you to effectively & economically deliver your messages.

We have the expertise to help make an impact and to keep your road show momentum going.

We will support you every step of the way. We will maximise the time of your senior management. Quite simply, we will work in partnership with you, to create the total ‘experience’ … including strategy / branding / staging / signage / media / giveaways and collateral.

• Creative ON-SITE Roadshow solutions, using Vehicles / Marquees / Pop-Up Zones
• ‘Alternative’ & ‘Conventional’ Roadshow venue sourcing & negotiation
• Inspiration of audience to attend (+ ‘business as usual’ management)
• Supplier Negotiation to mitigate cost to you (often achieving 100% funding)
• Roadshow logistics co-ordination & total, one-stop-shop, event management
• Communications strategy development (with tangible outcomes) to maximise ROI

e-mail us on: Events@Xprez.co.uk

For Example: It’s easy to see how we have achieved this with a high street electrical retailer + Branch Managers audience, but exactly how we secured and managed a £350k Win-Win Supplier Funding deal for an ‘Operations Excellence’ 2-day training workshop, for 1,000 restaurant mangers (from a global chain of franchised & company owned hamburger fast food restaurants) probably requires a bigger stretch of imagination. So, let’s talk!

Supplier exhibitions, like these, need to be Win-Win, albeit that conference content cannot be compromised. For sponsors, this is a golden opportunity to meet, connect, build rapport and use the event as a live ‘research’ session. In our experience, most suppliers are willing to realistically fund this, as part of the ‘cost of doing business’ with a client (if it’s positioned properly).

For a well-known high street chemist, we took this one stage further and themed the entire exhibition as a series of ‘desert islands’, to match an incentive strategy (we also added a competition element for all the internal support functions to create an articulation of the value they provide to the business, in the same theme) USE PICS PROVIDED

When negotiating these ‘deals’ we offer suppliers focussed help with maximising their exhibition presence … whether it’s supplying a range of shell scheme exhibition stands, display boards or something much more sophisticated, with active & involving ‘activities’ to attract the delegates.

Quite simply, we can offer you ALL the support you need … from working with your procurement function / buyers … to visualising how the exhibition scheme + stands + display boards will look … to a fully detailed survey report, so that we can estimate exactly how many stands you require (in a given venue) to achieve the desired result.

We offer a wide range of services, including:

• Shell Scheme Exhibition Stands
• Exhibition Display / Poster boards
• Display Panels / PopUps
• Carpeting / Flooring / Seating Hire
• Stand Lighting + electrical power sockets
• Furniture Hire
• Catwalks and Stage areas

In addition, we can offer a variety of other sponsorship packages … PechaKutcha Sessions, Seminars, Catering Point, Visitor Badging /Lanyard and so much more!

e-mail us on: Exhibitions@Xprez.co.uk

‘Launch Events’ are changing. Think street teams & mobile. Think flash mobs & cyber outreach. Think ‘experiential’ and beyond. Then checkout our track record of creating ‘memorable & worthwhile experiences’ (whether you’re launching to your own employees, to trade customers, consumers or to the media.)

We have launched cars & trucks in exceedingly unexpected ways. We have intentionally flooded a hotel and built islands to create a Brand Experience. We have created walk-through experiences for lawnmowers, banks & paint manufacturers. We have taken to the street and the underground. So, whether your product is large or small, niche or mass-market, technical, lifestyle or even edible, then we would like to help you to (creatively) break some rules!

• Development of the launch event programme
• Sourcing, Creating and managing the right venue / location / environment
• Teaser & Communication campaign development
• Big Picture … before / during / after the launch

The key to a successful launch process is realizing where your product fits in to the marketplace, and consistently communicating your product through a variety of vehicles over time.
Let’s talk about the total need and discover how you will recognise success.

e-mail us on: Launch@Xprez.co.uk

How will you measure your next video’s impact?

• Do you need video-related formats to build powerful toolkits for franchisees / managers to use in team meetings to help facilitate dialogue through team-listening processes, engagement and active involvement?
• Do you need to deliver consistent messages in a compelling / entertaining way, so that franchisees / managers can focus on the “what does this mean for us?” follow-through conversations?
• Do you need to show how employees, ‘just like me’ are coping with a new strategy /change programme / product / process?
• Are there ‘Champions’ within your business effectively capturing key messages or events on video … in an amateur / compelling / high-ownership way … who need help with some of the technical stuff?
• Are you deploying online video, as an effective channel for internal communication / recruitment / inbound marketing?
• Are you selecting the right tactics / creating the right video content (with maximum
  impact + measurable accessibility / usage / outcomes?) Are you encouraging communicators to think about the channel as just one support mechanism within an overriding communication strategy?

Video Production

Broadcast Quality programmes & Modules to web viral campaigns.  

A One-stop-Shop from concept to output (including writing, filming, post production & technical compliance.)

Animation & Special Effects
3D or 2D animation using 3DS Max, Vue, and Adobe After-Effects.

Editing & Video 4 Web
Avid Editing & streaming for internet & intranet.
‘Video 4 Web’ is our fastest growing multimedia sector.

e-mail us on: Video@Xprez.co.uk

FactFind consultative approach: A process which drills into your brand culture and considers all relevant criteria, including travel logistics + staging / production / access practicality.

VenueMap: In 1985, we created the first ever collaborative ‘scored’ venue & location ‘knowledge infrastructure’. Venue finding is not just about ‘bricks & mortar’. The quality of a venue’s sales & operations people (and their can-do / flexible / agile attitude) really matters. This is a changing situation and we measure / monitor it through a unique mix of performance metrics.

Connections matter … we regularly deal at Director / Regional Management level to achieve best market rates through multi-client / multi venue deals & significant added-value inclusions.

Full Service … including assertive negotiation of terms / conditions / cancellation mitigation, plus detailed site inspections, Health & Safety, Risk Assessment … and a lot more!

e-mail us on: Venue@Xprez.co.uk

Our extensive range of event concepts, our ability to tailor them to any situation, to any goal, to any group, anywhere … and to deliver all of that, with a meticulous eye for organisational detail (and within specific budget constraints) will resonate with you. Talk with our clients, they will tell you about ‘the added value’ we have provided, since 1980.

So, what do you want to do?

• Is it Team Development?
• Is it ‘Reward & Recognition’?
• Do you want to have FUN + TRAINING combined?
• Create a ‘Superhero’ environment?
• Master New Skills?
• Conquer a Challenge / Help a Charity
• Discover Hidden Talents?
• WOW Party guests!?
• Open lines of communication throughout a company?
• Showcase the importance of customer service / communication?
• Bring teams together?
• Learn new hard / soft skills?
• Reward employees AND their families

AT ONE END: We can be your ‘FACILITATOR OF FUN’ Department!

OUTDOORS: (sample of 10)

• GoldRush (find the mystery goldsmith!)
• ‘Get me out of Here!’
• Boot Camp
• Bare Grills BBQ + Bushcraft
• Operation X
• StarBased Labyrinth
• Dragon Boat Challenge
• Falconry & Country Pursuits
• Sand Sculpting
• Team UK Rocketry Challenge

INDOORS: (sample of 10)

• StarBased Labyrinth
• Changing Rooms / BikeWorks 4 Charity
• The Bigger Picture / Set Works
• Domino Theory
• StuntWorks
• StopFrame Anim8
• Gone to Pot!
• Last Great Picture Show
• BBQ Bake-Off Challenge
• Belt Sander Racing

AT THE OTHER END: we can support your Learning & Development function by helping to develop self aware, inspirational and emotionally intelligent leaders (and interdependent, self reliant, high performing teams) … by taking modern, project based, experiential management development techniques (combining them in highly innovative ways) which fundamentally challenge the way people think and act.

The Result: because it is experienced emotionally as well as intellectually (which is real, remembered and applied back at work) gives a measurable return on your training investment.

Our programmes usually involve a series of interlocking business-focused projects (reproducing similar demands, pressures and challenges faced by everyone at work) … but free from the influence of organisational culture, status and function. These situations do not require role playing for their achievement.

Robust facilitation is the critical factor, for an effective learning experience. The Tutors are experienced business people, often currently working in senior management positions within industry and commerce. They not only have the personal skills and qualities to enable teams to learn and develop, but have the knowledge of current business practice to connect the learning with clients’ commercial objectives. For us, it’s about making a tangible difference and satisfying pre-agreed measurable, behavioural and performance metrics.
START HERE >>> Build-your-Own corporate team-building event.

• This is where our unique (and free) EventMap briefing process can help.
• Unlike others, it’s NOT a box of team building toys looking for customers.
• It IS about people, context, expectations & how you will recognise success.
• We offer robust ideas, advice, plan-do-review assistance and a lot more!
• We Make it Happen … at your place of work … or at a venue, anywhere.

Let’s talk! Pick up the phone and call Alan Baker on 07786 981234

Quite simply, it’s about creating ‘Significant Moments’
created from a foundation of ‘Understanding’ (through insights),
Adding Value (through co-creation) and Sustaining
(through development of distinctive values / spirit / culture)

e-mail us on: Events@Xprez.co.uk